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Hudson Society of Artists

Hudson Society of Artists (HSA) is a group of individuals interested in furthering artistic endeavors in the community. Membership is open to artists of all ages and abilities, from professionals to beginners, as well as those who are interested in the arts but do not do any artwork themselves. Family memberships are also available. There are no residency requirements, and we have members from a number of nearby communities.

 

Meetings are held on the 1st and 3rd Mondays of the month at 7:30 pm from mid-September

to the beginning of June. We meet at the Barlow Community Center,

42 S Oviatt Street, south of Rt. 303.

 

There is no meeting the third week in December and none if New Year’s Day is a Monday.  Please visit our Website (above) for HSA newsletters, programs, and shows.

 

In case of severe weather conditions, contact one of the officers regarding cancellation of meetings.

 

For the latest news about program updates and presenters’ bios, visit our web page:

http://www.hudsonsocietyofartists.com


Hudson Society of Artists Bylaws

(Approved and Adopted February 7, 2022)

 

PURPOSE:

To join together as informally as possible for the common interest of practicing and furthering artistic endeavors within the Hudson Society of Artists and in the Hudson Community.

MEMBERSHIP:
The membership year runs from September to September.  Only those members paid by November 30 will be included in the membership directory.

OFFICERS:
Shall be President, Vice President, Recording Secretary, Social Media Coordinator, Treasurer, Membership Chair, Publicity Chair and Hospitality Chair.
O
fficers shall be elected at the Annual Meeting in May.  The term of office begins June 1 and newly-elected officers shall work with the preceding officers during the summer.

PRESIDENT:
Shall preside at all meetings of members and officers (Board of Directors) and shall appoint standing committees and special projects committees.

Shall enforce the Bylaws and Standing Rules
In the event of the absence of the Recording Secretary from the Board

Meeting, the President shall appoint a pro-tem secretary for purposes of recording the proceedings of the meeting.
Extraordinary expenditures may be approved by the President when the Board cannot convene for such purpose. Financial records shall be reviewed in April by the President and one other officer of choice.

 

 VICE PRESIDENT AND PROGRAM CHAIR:
Shall, in the absence of the President, preside and carry out the duties of the President.

Shall be the Program Chair during his/her term and it is recommended, but not compulsory, that he/she succeed the office of the President the following year.
Shall prepare a calendar for each season (fall, winter, and spring) showing dates, locations, types of meetings, and arranging for demonstrations and speakers.

Shall notify the Treasurer of expenses incurred and provide information for paying these bills.
 

RECORDING SECRETARY:
Shall maintain a record of the proceedings of Board Meetings and make copies available to the President and the Board members.

 

SOCIAL MEDIA COORDINATOR:
Shall gather, organize and post HSA-related content to social media platforms and disseminate social media responses and input to the membership.

 

TREASURER:

Shall handle all income and expenditures

Shall maintain a checking account at a local bank

Shall keep an itemized account of all receipts and disbursements

Shall make a financial report at a January meeting and in the January issue of the newsletter

Shall submit financial records to the President for review in April

Shall retain all receipts and canceled checks for a period of seven years and then dispose of them

Shall retain the checkbook records permanently

Shall check the HSA post office box weekly

 

MEMBERSHIP CHAIR:

Shall compile, by December 1, a list of paid-up members for publication in the annual Directory

Shall compile the Directory for publication

Shall provide the Treasurer and the Social Media Coordinator with a list of members and addresses as they are received

 

PUBLICITY CHAIR:

Shall edit and deliver to the newspapers all publicity submitted by officers and chairs (e.g. programs, shows, and special events) and shall keep a scrapbook of

publicity clippings, photos, and memorabilia pertinent to the Hudson Society of Artists

 

HOSPITALITY CHAIR

Shall arrange for volunteers to bring refreshments to every general meeting and shall set up the tables of same at the meetings, and shall check and purchase supplies.

 

BOARD OF DIRECTORS:

The President, Vice President, Treasurer, Recording Secretary, Social Media Coordinator, Publicity Chair, Membership Chair, Hospitality Chair the immediate two past Presidents and the Art-on-the-Green Chair or his/her representative shall constitute the Board of Directors which shall meet as deemed necessary by the President.

Shall approve and oversee the operation and expenditures of the Association

Shall set the amount and approve program expenditures

Shall review and approve Association expenditures

Shall accept or reject requests for donations

Shall present requests accepted by the Board to the membership for approval.
 

NOMINATING COMMITTEE:
Shall be made up of the last two Presidents, plus two members at large selected at the first April meeting and shall present a slate of officers at the Annual May Meeting.  Nominations may be made from the floor.  Officers shall be elected by a vote of 2/3 of the members present at the Annual May Meeting.

 

Hudson Society of Artists - Standing Rules

 

STANDING RULES:
There shall be Standing Rules attached to our Bylaws to regulate the
general operation and activities of the organization.  The rules may be modified, changed or updated by the Board of Directors when deemed necessary.
 

These Bylaws may be altered, amended, or repealed and new Bylaws be adopted by a vote of 2/3 of the members at a Board of Directors’ meeting and then at a general meeting.  Every member shall receive a copy of these and any

revised Bylaws and Standing Rules.  The Membership Chair shall be responsible for seeing that new members be sent a copy of the most recent Bylaws and Standing Rules.

 

DUES:
Shall be determined each year by the Board of Directors.

GENERAL MEETINGS:
Will be held on th
e first and third Mondays of every month, beginning the third Monday in September and ending on the first Monday in June.  There will not be a second meeting in December.  Officers will be elected at the Annual May meeting.

Hudson Society of Artists  Standing Rules (continued)

Meetings will be held at the Barlow Community Center in Hudson unless other arrangements are necessary

 

PROJECTS AND EVENTS:
Listed below shall be organized by committees. Chairmen shall be appointed by the President.

 

All exhibits are free and open to the public
 

Clothesline Show

(June) Open to paid HSA members
No entry fee. A 10
% sales commission
Original art only

 

Art-on-the-Green Show

(August) A juried show open to the public

Entry fee

Application online
Awards
Concessions, etc.

 

Holiday Show

(December) Open to paid HSA members

No entry fee

Original art only

 

Midwinter Show

HSA members of record by Nov 30
Original art only

Juried with awards

 

Scholarship Award

$2,000.00

(June) Awarded to Hudson High School Graduating Senior
 

Social Events:

Saturday Morning Painting Sessions
Outdoors and Indoors, year-‘round Christmas Party - First Monday in DecemberJune Buffet Supper - First Monday in June 

 

DONATIONS:
Requests to the Hudson Society of Artists for donations may be submitted to the President of the Society between September 1 and May 1 and at least 30 days prior to the date the donation is required.  During the summer, the membership does not meet and requests cannot be accepted.  Requests for donations will be reviewed by the Board which reserves the right to reject them or to accept them for submission to the m
embership for approval or disapproval.  Donations must be approved by a two-thirds (2/3) majority of the general membership in attendance at the general meeting at which the donation proposal is made.

PUBLICITY:
Publicity for projects and events shall be the responsibility of each committee chair.  Those persons shall provide information and photos to the Publicity Chair.

 

PROPERTY AND EQUIPMENT:
An inventory of property and equipment owned by the Society shall be accounted for by a person appointed by the President.  The record shall include the location of storage of each item.

 

01/14/2023

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